For Notepads & Deskpads
100 pads × 50 sheets each, glued at the head. 250 deskpads with a chipboard back. MaxPax reads the two numbers that swing the price and asks your sheet for the right one.
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Hi, Could you quote us 500 branded notepads for our rooms? A6 size, 50 sheets per pad, 80gsm bond, glued at the head with a chipboard back. One colour print on every sheet (just our logo at the top). Not in a huge rush, sometime in the next month is fine. Thanks, Sasha
And the reply that goes out
MaxPax does not invent a new email format. The reply lands in your customer's inbox the way your own replies always have, signed off in your name.
Hi Sasha, Thanks for the enquiry. Here is the quote for 500 branded A6 notepads, 50 sheets per pad, 80gsm bond, glued head with a chipboard back, one colour print on every sheet. Pad count: 500 Sheets per pad: 50 Size: A6 (105 × 148 mm) Stock: 80gsm bond Printing: 1 colour, every sheet Finishing: Glued head, chipboard back Total: $1,540.00 Turnaround is 12 business days because the padding is glued by hand. Plenty of room in your month timeline. Cheers, Sarah
Your template, your signature, your turnaround language. MaxPax fills in the priced bit.
Restraint, by design
Notepad enquiries often arrive with the spec still loose. MaxPax knows when to wait for more detail.
Hi, I run a small psychology practice and want to print custom notepads for clients to take notes on during sessions. Not sure on quantity yet, maybe 100, maybe 200? They'd be A5 ideally, with my logo on top of every sheet. What kind of timeframe and price are we looking at? Thanks, Marcus
MaxPax reads this as a scoping question. The quantity is a range, the sheet count per pad and the pad backing are not nominated, and the customer is asking for both price and timeframe before committing. The email lands in your review queue with a note: "Quote not sent. Quantity range, sheet count and backing to be nominated." You reply when you can suggest a typical pad spec (say, 50 sheets with a chipboard back) and price both quantities.
Why MaxPax
Generic print quoting software assumes every print job looks the same. It doesn't. MaxPax uses your own pricing sheet as the source of truth — so it quotes notepads and deskpads the way your shop already does.
01
Pad count and sheet count multiply. 500 pads × 25 sheets and 250 pads × 50 sheets use the same paper but cost different amounts to assemble. Your sheet knows the difference. MaxPax reads both numbers and asks the sheet for the right combination.
02
Glue at the head, glue at the side, perforated tear-off, chipboard back, no back. Each is its own row on your finishing sheet. MaxPax reads which combination the customer asked for and adds the right finishing line.
03
Hotels, real-estate offices, accounting practices reorder branded pads every few months. Same spec, different artwork. A fast quote on the first order is what makes the next nine reorders effortless.
What your customer sees
You are on the press. You have not seen the enquiry arrive. Here is what shows up on Sasha's end.
One paragraph in plain English. The kind of email your shop gets every day.
Same address as the enquiry. Your signature. The spec read back correctly. The total itemised. The turnaround named. About a minute, start to finish. Sasha has not had time to open a second tab.
"Looks great, please proceed." That reply lands in your inbox. The next thing you do is start the job, not work out a price.
You see all of this in your sent folder later, exactly as if you had typed each reply yourself.
Setting it up
Fifteen minutes the first time. Once.
| Field | Type | Cell | Required | Options |
|---|---|---|---|---|
| Pad count | Number | B2 | Yes | — |
| Sheets per pad | Number | B3 | Yes | — |
| Size | Select | B4 | Yes | A4, A5, A6, US letter, US half |
| Stock | Select | B5 | Yes | 70gsm bond, 80gsm bond, 100gsm bond, 120gsm premium |
| Printing | Select | B6 | Yes | Plain, 1 colour every sheet, Full colour every sheet, Print on top sheet only |
| Finishing | Select | B7 | Yes | Glued head, Glued side, Perforated, Chipboard back, No back |
PRODUCT DESCRIPTION
A plain-English blurb describing what this product is. MaxPax uses it to route incoming emails to the right product, even when the customer uses different words for the same thing.
OUTPUT
The single cell on your sheet that holds the final price. MaxPax writes the inputs above into your sheet, lets it calculate, and reads this cell back.
Why this works
MaxPax does not decide whether a 100-pad order should be 25 sheets or 50 sheets per pad. It does not assume the per-pad cost of adding a chipboard back, the surcharge for perforated tear-off sheets, or the standing rate you give the hotel group that reorders room pads every quarter. Your sheet does all of that, and it always has.
What MaxPax does is mechanical and narrow. It reads the enquiry. It writes the pad count, sheets per pad, size, stock, printing, and finishing into the input cells you nominated on your sheet. It waits for the sheet to recalculate. It reads the output cell. That number, whatever it is, is what goes into the reply. The AI never invents a backing, never rounds the sheet count, never picks a stock the customer did not name. The math is yours.
This matters when bond prices change in May and you need every quote from Monday on the new rate. Or when you trial a free-back-upgrade promotion for new hotel customers and want every quote to use it. Or when the agency on Wentworth Street earns a 10% standing discount you do not want recorded anywhere except on the sheet. You open the sheet, change the formula, save. The next quote runs on the new number. No ticket to us. No new version of MaxPax. No waiting. The sheet you keep is the sheet that runs your shop.