For Document Printing
500 reports on 100gsm bond by Friday. 200 sets of training material in colour. 50 court bundles, double-sided. MaxPax reads each enquiry and prices it from the sheet you already keep.
5 free quotes · No credit card
Hi, I need a quote on 500 copies of a 64-page court bundle. Colour, double-sided, 100gsm bond, cerlox bound with a clear front cover and black back. Filing deadline is Friday afternoon, so we'd need them by Thursday morning at the latest. Thanks, Helen
And the reply that goes out
MaxPax does not invent a new email format. The reply lands in your customer's inbox the way your own replies always have, signed off in your name.
Hi Helen, Thanks for the urgent. Here is the quote for 500 copies of the 64-page court bundle, full colour, double-sided, on 100gsm bond, cerlox bound with a clear front and black back. Quantity: 500 Pages: 64 per copy Colour: Full colour Sides: Double-sided Stock: 100gsm bond Binding: Cerlox, clear front, black back Total: $2,840.00 We can have these ready by Thursday morning if artwork lands with us by end of Monday. Courier or pickup, your call. Cheers, Sarah
Your template, your signature, your turnaround language. MaxPax fills in the priced bit.
Restraint, by design
Document jobs often arrive before the document is final. MaxPax knows the difference between a planning enquiry and a quote.
Hi, We have an AGM in about three weeks and need printing for the attendees. Probably around 80 board packs, somewhere between 30 and 60 pages each depending on what the lawyers send through. Standard quality is fine. What would that come to? Thanks, Brendan
MaxPax reads this as planning, not a quote. The page count is a range, the binding is not nominated, and "standard quality" is open to interpretation. The email lands in your review queue with a note: "Quote not sent. Page-count range, binding not nominated." You reply when Brendan has the page count locked, or now with two estimates: low end and high end.
Why MaxPax
Generic print quoting software assumes every print job looks the same. It doesn't. MaxPax uses your own pricing sheet as the source of truth — so it quotes document printing the way your shop already does.
01
Law firms, accountants, real-estate offices order the same kind of document week after week. Same firm, same stock, just a different page count this time. MaxPax prices each one the way you've always priced theirs, without you opening the sheet.
02
Court filings, board packs, training manuals. The deadline is rarely flexible, and the email asking for the quote usually arrives at 4pm the day before. A quote at 4:05 keeps you on the shortlist. A quote the next morning does not.
03
80gsm bond, 100gsm bond, 160gsm card; cerlox, wire-o, perfect-bound. Every combination is a different row in your sheet. MaxPax reads which one the customer asked for and pulls that exact row, not the row above or the row below.
What your customer sees
You are on the press. You have not seen the enquiry arrive. Here is what shows up on Helen's end.
One paragraph in plain English. The kind of email your shop gets every day.
Same address as the enquiry. Your signature. The spec read back correctly. The total itemised. The turnaround named. About a minute, start to finish. Helen has not had time to open a second tab.
"Looks great, please proceed." That reply lands in your inbox. The next thing you do is start the job, not work out a price.
You see all of this in your sent folder later, exactly as if you had typed each reply yourself.
Setting it up
Ten minutes the first time. Once.
| Field | Type | Cell | Required | Options |
|---|---|---|---|---|
| Quantity | Number | B2 | Yes | — |
| Pages | Number | B3 | Yes | — |
| Colour | Select | B4 | Yes | Full colour, B&W |
| Sides | Select | B5 | Yes | Single, Double |
| Stock | Select | B6 | Yes | 80gsm bond, 100gsm bond, 160gsm card, 250gsm cover |
| Binding | Select | B7 | No | None, Stapled, Cerlox, Wire-o, Perfect-bound |
| Cover front | Select | B8 | No | None, Clear acetate, Black card, White card, Matching stock |
| Cover back | Select | B9 | No | None, Black card, White card, Matching stock |
PRODUCT DESCRIPTION
A plain-English blurb describing what this product is. MaxPax uses it to route incoming emails to the right product, even when the customer uses different words for the same thing.
OUTPUT
The single cell on your sheet that holds the final price. MaxPax writes the inputs above into your sheet, lets it calculate, and reads this cell back.
Why this works
MaxPax does not decide what counts as a rush at your shop. It does not assume the per-copy cost of stepping up from 80gsm bond to 100gsm, the surcharge for cerlox over staples, or the rate you have always given the law firm that orders four court bundles a week. Your sheet does all of that, and it always has.
What MaxPax does is mechanical and narrow. It reads the enquiry. It writes the page count, quantity, colour, sides, stock, and binding into the input cells you nominated on your sheet. It waits for the sheet to recalculate. It reads the output cell. That number, whatever it is, is what goes into the reply. The AI never invents a binding, never rounds the page count, never adds a rush fee of its own. The math is yours.
This matters when court-filing season hits and every firm in the building emails between 3pm and 5pm. Or when you trial a 15% discount for 300-plus-copy runs and want every quote to use it automatically. Or when bond prices change in April and you need every quote from Monday on the new rate. You open the sheet, change the formula, save. The next quote runs on the new number. No ticket to us. No new version of MaxPax. No waiting. The sheet you keep is the sheet that runs your shop.